United Republic of Tanzania: Consultancy for Integrated Bio Behavioral Survey( IBBS)

Organization: ICAP
Country: United Republic of Tanzania
Closing date: 10 May 2018


ICAP at Columbia University (MSPH Tanzania LLC) is seeking an independent consultant or consultancy firm to accomplish the following scope of work.

Period of performance

Up to 29 September, 2018; however, payments will be based on milestone basis on timeline agreed with ICAP

Nature of services to be Rendered

Providing high level technical assistance and coordination support to develop an integrated bio behavioral survey (IBBS) to be conducted in Tanzania per the detailed deliverables/workplan below.

Relevance of service to the project

ICAP is currently conducting activities as the community implementing partner for HIV services under PEPFAR-CDC funding. Known locally as the FIKIA Project, ICAP programs provide comprehensive, community-based HIV prevention services to key populations (KP) and priority populations (PP) in nine regions across Tanzania including Dar es Salaam, Pwani, Tanga, Mwanza, Mara, Simiyu, Kigoma, Kagera and Geita. KP include groups at elevated behavioral risk for HIV, including female sex workers (FSW), people who inject drugs (PWID), and men who have sex with men (MSM). Priority populations include vulnerable adolescent girls and young women (AGYW).

In Year 3 of the project, ICAP is planning to conduct an Integrated Biological and Behavioral Survey (IBBS) to provide estimates of KP and PP population sizes, HIV prevalence, related risk behaviors and access to prevention and care services to inform programmatic response. ICAP is seeking to engage an independent consultant or consultancy firm with strong experience in this area to assist with development of key materials and coordination for the planned IBBS.

Method of Accountability

All technical deliverables and financial reports will be submitted on a milestone basis as agreed with the ICAP team.

Number of days of consultation: Variable; milestone basis

Rate of compensation: Variable; dependent on applicant rates

Funding amount: Budget ceiling: $70,000.00

Detailed workplan/deliverables list

The consultancy will require the following tasks:

  1. Provide technical and scientific support to ICAP in the development of scientifically valid protocol for an IBBS which would include:

a) methods to be used in the survey

b) questionnaire and instrument development;

c) sample size determination;

d) sample consent forms for study participants;

e) draft manuals on use of instruments and fieldwork procedures, including sampling procedures

f) guidance on collection and uploading of data using handheld tablets and on storage of data and biological samples;

g) draft data protection for safeguarding of collected data;

h) draft data analysis plan

  1. Consult MoH approval and organize a consultation on “network scale up method” to estimate size of hidden populations, using the services of the originators of the method. This method may be particularly useful for estimating the size of the groups covered, especially the transgendered population

  2. In partnership with MoH, establish a technical working group (TWG) involving key actors in Tanzania, including but not limited to National Bureau of Statistics (NBS), National AIDS Control Programme (NACP), TACAIDS, PEPFAR/CDC, ICAP, and other stakeholders. The partnership will define the scope of work of the TWG and convene meetings as needed. In addition, the partnership will:

a) Consult and gather input from other key stake holders such as UNAIDS, UNWOMEN, DCEA, etc.

b) Compile other relevant studies conducted in Tanzania and neighboring countries.

c) Conduct regional meetings with the selected regions’ authorities to gain support for the IBBS

  1. While awaiting protocol approval, draft:

a) Standard operating procedures including description of procedures for engaging the affected communities, for gathering input from key stakeholders, data collection, sample handling and transportation, as well as description of procedures for feedback of results once study is completed

b) Develop training materials correlating to the SOPs above including presentation slides, participant manual, facilitator guide, and any other references or job aides

c) Timeline/operation plan for fieldwork

d) Job descriptions and scopes of work for study personnel

Minimum Qualifications of Applicants

  • Must have demonstrated experience with conducting integrated bio behavioral surveys in different countries, as evidenced by publications or presentations in international journals or conferences.

· Must have demonstrated experience providing consulting services to international NGOs, multinational organizations, and/or governments on areas of public health, particularly HIV prevention and treatment and key populations.

The application must include

  • Proposal
  • Capacity statement detailing proven past experience
  • CVs of consultants
  • Relevant publications list
  • Delivery schedule with milestones and payment plan
  • Detailed budget

How to apply:

Applications can be submitted in the following ways:

  1. Physical submission: Submit your sealed application/bid to the ICAP Office tender box, addressed to:

Secretary Internal Tender Committee

ICAP at Columbia University

Plot 891 – 893, Isale House, Mwai Kibaki Road, Mikocheni B, Dar es Salaam, Tanzania. Tel: +255 22 2700717/2700725

Fax: +255 22 2702035

  1. Electronic submission: Submit your application materials (in one PDF document) to:


DEADLINE: May 10, 2018