United States of America: OTI Program Specialist (Program Office) – Washington, D.C. (Tandem)

Organization: US Agency for International Development
Country: United States of America
Closing date: 01 May 2018

The OTI Program Specialist (Program Office) Washington, D.C. (Tandem) is a full-time Personal Services Contract (PSC) position at the GS-10/11 equivalent level and located in Washington, D.C.. Applications for this position are due no later than May 1, 2018 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION:

The Program Office provides OTI with strategic guidance on country-level and office-level budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. The Program Office maintains technical oversight of non-personnel procurement awards including the Support Which Implements Fast Transitions (SWIFT) Indefinite Quantity Contract (IQC) and the Program Development Quickly III (PDQ) IQC, the Support That Augments Rapid Transitions (START) IQC, and manages coordination of programming within the Foreign Assistance (F) framework. The Program Office plays a key role in the initial country assessment process, periodic country program and management reviews, and final evaluations. The Program Office also provides support to OTI’s Senior Leadership Team on office-level budget needs and management as well as to ongoing country programs through managing budgeting decisions and allocation of resources, and setting standards and providing guidance on strategic planning, decision making, and implementation. In addition, the Program Office provides reports on country activities for USAID’s DCHA Bureau, the Office of Management and Budget (OMB), the Department of State, and Congress.

The Program Specialist will assist in performing key Program Office actions including: budget planning, tracking, accruals and reconciliation; new country program planning; reporting and strategic outreach; and program performance review and monitoring. The Program Specialist will also provide country program assistant support for OTI program-funded staff when required.

DUTIES AND RESPONSIBILITIES:

At the GS-10 Level:

  • Provide daily administrative and operational support for the OTI Program Office;

  • Assist in responding to requests for information regarding OTI programs from within and outside of the agency;

  • Assist with the monitoring and coordination of the receipt, obligation, management, and reporting of program funds;

  • Prepare accurate reports and planning documents for budgeting decisions and allocation of resources at the office and country program level;

  • Participate in implementation of new country program operations to include management, logistical, budget, administrative and contractual support;

  • Assist in posting, managing and facilitating the usage of OTI web-based communication tools, including OTI/Anywhere;

  • Provide advice to OTI Senior Leadership and other staff on budgeting issues;

  • After an initial learning period, provide orientation, training, and mentoring for incoming staff as delegated by supervisor; liaise with supervisor to recognize good performance of new staff and communicate where performance needs to be improved;

  • Serve as Contracting Officer’s Representative (COR) with a contractor for Program Office services, ensuring that OTI requirements are met;

  • Assist in the drafting of OTI contributions to USAID internal and external reports, the Annual Report, Congressional Budget Justification, and other office, bureau and agency documents;

  • Assist the Program Office and country teams with monitoring and evaluation, including assisting in final evaluations, program performance reviews, and reporting;

  • Coordinate closely with OTI’s three divisions (Operations and Management Division; Field Programs Division; and Program, Learning and Innovation Division) and the Program Office on all issues. Attend the respective team meetings, report out to the supervisor, and ensure that the supervisor’s priorities are shared with other divisions and teams. Backstop other teams;

  • Coordinate Program Office records management and information technology needs with the OTI Operations and Management Division;

  • Travel to country programs to support field operations;

  • Assist in the preparation of Acquisition and Assistance requests and other supporting documentation for the management and administration of procurement, including the Support Which Implements Fast Transition (SWIFT) Indefinite Quantity Contract (IQC), the Program Development Quickly IQC, Support That Augments Rapid Transitions (START) IQC, other procurement mechanisms, Program Office Personal Services Contractors (PSCs), Purchase Orders, and General Services Administration (GSA) contracts. Assist in reporting on Program Office accruals and country team quarterly budget reconciliations. Assist in short-term and long-term procurement planning.

  • Serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed three months.

At the GS-11 Level:

  • Provide daily administrative and operational support for the OTI Program Office;

  • Respond to requests for information regarding OTI programs from within and outside of the agency;

  • Prepare accurate reports and planning documents for budgeting decisions and allocation of resources at the office and country program level;

  • Participate in implementation of new country program operations to include management, logistical, budget, administrative and contractual support;

  • Post, manage and facilitate the usage of OTI web-based communication tools, including OTI/Anywhere;

  • Provide advice to OTI Senior Leadership and other staff on budgeting issues;

  • Provide orientation, training, and mentoring for incoming staff as delegated by supervisor; liaise with supervisor to recognize good performance of new staff and communicate where performance needs to be improved;

  • Serve as Contracting Officer’s Representative (COR) with a contractor for Program Office services, ensuring that OTI requirements are met;

  • Monitor and coordinate the receipt, obligation, management, and reporting of program funds;

  • Draft OTI contributions to USAID internal and external reports, the Annual Report, Congressional Budget Justification, and other office, bureau and agency documents;

  • Assist the Program Office and country teams with monitoring and evaluation, including assisting in final evaluations, program performance reviews, and reporting;

  • Coordinate closely with OTI’s three divisions (Operations and Management Division; Field Programs Division; and Program, Learning and Innovation Division) and the Program Office on all issues. Attend the respective team meetings, report out to the supervisor, and ensure that the supervisor’s priorities are shared with other divisions and teams. Backstop other teams;

  • Coordinate Program Office records management and information technology needs with the OTI Operations and Management Division;

  • Travel to country programs to support field operations;

  • Prepare Acquisition and Assistance requests and other supporting documentation for the management and administration of procurement, including the Support Which Implements Fast Transition (SWIFT) Indefinite Quantity Contract (IQC), the Program Development Quickly IQC, Support That Augments Rapid Transitions (START) IQC, other procurement mechanisms, Program Office Personal Services Contractors (PSCs), Purchase Orders, and General Services Administration (GSA) contracts. Assist in reporting on Program Office accruals and country team quarterly budget reconciliations. Assist in short-term and long-term procurement planning;

  • Serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed three months.

MINIMUM QUALIFICATIONS:

At a minimum, the applicant must have:

At the GS-10 “Program Specialist” level:

  • A Master’s Degree with one (1) year of work experience;

OR

A Bachelor’s Degree with three (3) years of work experience;

OR

A High School Diploma with four (4) years of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, including one (1) year of experience with one or more of the following: program budgeting, program design, program reporting, or program operations support;

AND

  • Demonstrated experience in budget planning, tracking, accruals and reconciliation.

At the GS-11 “Program Specialist” level:

  • A Master’s Degree with two (2) years of work experience;

OR

A Bachelor’s Degree with four (4) years of work experience;

OR

A High School Diploma with five (5) years of work experience performing a range of administrative or program support duties similar to those outlined in the scope of work, including two (2) years of experience with one or more of the following: program budgeting, program design, program reporting, or program operations support;

AND

  • One (1) year of experience in budget planning, tracking, accruals and reconciliation.

Please direct questions about this position or the application process to the OTI Recruitment Team at otijobs@usaid.gov.

How to apply:

For full information about this position, as well as instructions on how to apply, please visit www.OTIjobs.net.

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