Indonesia: Programme Associate, GS-6, Jakarta, Indonesia, Post #22669

Organization: UN Children’s Fund
Country: Indonesia
Closing date: 27 May 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Quality of Life

A steadily growing economy isn’t benefiting all. Half the population still lives in poverty and children’s changes can vary dramaticaly depending on their families wealth or where they live.

For more information, visit the UNICEF Indonesia Country Office website:https://www.unicef.org/indonesia/

How can you make a difference?

Under the general supervision of Health Manager performs a variety of support functions including information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities, with particular emphasis on financial tracking and monitoring.

MAIN TASKS & RESPONSIBILITIES:

  • Programme support services provided to the Health and EPI units and other designated units within the Child Survival and Development Cluster to facilitate smooth management of the office.
  • Helps support the programme for inputs with respect to monitoring trends on programme implementation in terms of programme disbursement of funds, and achievement of programme targets
  • Ensures accuracy of al documentation for the request from Government Counterparts/NGO counterparts for requesting, receiving and liquidation of DCT; preparing BAST reports; and that they are in line with UNICEF Financial Rules and guidelines. Identifies complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor’s attention.
  • Supports the programme by undertaking field visits to follow-up on programme logistics and flow of inputs to project partners; monitors the programme review and checks Government/NGO account documents on the utilization of UNICEF DCT and advises them as required with regard to UNICEF financial guidelines. Screening DCT and warns counterparts accordingly. Assists in the following up of liquidations and ensures these are accurately recorded /submitted to Operations and Programme units.
  • Under the guidance of the supervisor, liaises with programme staff in the field offices to obtain and classify inputs for preparation of monthly, quarterly and annual work plan and their reviews.
  • Assists in the identification and formulation of development cooperation programmes / projects and participate in the preparation of draft project documents.
  • 2. Professional image projected through in-person interaction. Discretion exercised with programme information and sensitive materials.

  • Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team.
  • Establishes and maintains a records management system containing reference materials and confidential records on programme issues as required.
  • Prepares briefing materials for supervisor and programme staff concerning status of the programme inputs, and coordinates responses to sensitive inquiries with the supervisor and programme staff.
  • Establishes follow-up system of actions taken and reports to the supervisor.
  • Undertakes any other duties assigned by the supervisor
  • Effective preparation and knowledgeable delivery of programme documentation and reports contributing to achievement of office objectives
  • Reviews, compiles and collates monitoring reports and prepares Requisition/Expenditures status report against the programme budget and annual ceiling for programme review. Provides support to the programme implementation through the monitoring of both cash and supply assistance. Assists in arranging workshops and training events which involve both UNICEF and the Provincial Government.
  • Monitors distribution of materials from Jakarta to project areas and their orderly receipts and evaluates the appropriateness/performance and utilization. Carries out periodic and annual inventory of supplies in the provincial and district warehouses.
  • Establishes internal tracking systems and procedures for monitoring, control and follow-up the status of outstanding cash assistance to Government/NGO (DCT); ensures all settlement of accounts documents are in line with UNICEF financial rules and regulations; advises POs and makes necessary corrections if required; prepares monthly status report of outstanding DCT for the programme, and provide feedback analysis
  • To qualify as an advocate for every child you will have…

  • Bachelor degree in related areas with minimum of 3 years of relevant professional work experience. Secondary education may be considered with minimum of six (6) years of professional related experience.
  • Has experience in accounting, financial or budget work, including on the job training in accounting and financial procedures and systems. Knowledge and skills in using corporate financial systems as well as standard office computer applications.
  • Has computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
  • Has office management skills: office support work experience, including, organizing the whole range of office finance and account activities. Ability to work with minimum supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints
  • Fluency in English and Bahasa Indonesia.
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    The technical competencies required for this post are….

    View our competency framework at

    http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=512958

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