Organization: International Organization for Migration
Closing date: 24 Jul 2018
Position Title: Finance Assistant
Vacancy Number: SVN/IOM/038/2018
Duty Station: Mogadishu, Somalia
Classification: General Staff, Grade G5**
Type of Appointment Special Short Term with possibility of extension
Organizational Unit SSI Resource Management
Direct Supervision SSI Resource Management Officer
Overall Supervision SSI Chief of Party
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and External Candidates are eligible to apply to this vacancy.
The OTI program in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.
Under the overall supervision of the of SSI Chief of Party IOM Somalia, and under the direct supervision of the Resource Management Officer (SSI RMO); IOM Somalia, the incumbent will be responsible for the accounts payable function in general; performing routine and specialized accounting tasks
Core Functions / Responsibilities:
Assist and provide technical support to the Accounts Unit staff, in particular with the data entry Into the PRISM accounting system;
Reviewing all kinds of payments documents starting from PRF to payment requests and insures all the supporting documents are attached herewith;
Responsible to submit all SSI payments signed by the authorized signatories to IOM Mission finance Unit for treasury entries and follow up with them in order to get payments released on time;
Assist in preparing donor Financial Reports for SSI project upon central accounts closure by the Accounting Office (ACO);
Assist in Preparing grant expenditure records reconciliations on a weekly basis between the SSI Finance records/PRISM and the DATABASE/OTI Anywhere;
Perform SSI project reconciliation, working with IOM COS and Finance to verify that there are in agreement with PRISM, and verify all expense claims for correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned;
Assist in reviewing 3rd party staff payroll and verify staff salaries are charged to the correct WBS;
Responsible to maintain log sheet of all SSI Grant payments and extract PRISM report of grants to reconcile with log sheet from time to time;
Responsible to prepare RFPs related to operations and office; submit copies of RFPs of each grant payment to the Grant Unit; Inform all the units when cheques/bank transfers are ready;
Maintaining a tracking record of all the payments generated within SSI and forwarded to Resource Management unit;
Review grant trackers and ensure GFCF and PCFs are generated for grants that are earmarked for closure;
Monitor compliance of project expenditure and procurement under IOM and USAID rules and regulations;
Travel to field offices to conduct training on policies and financial procedures for field staff and IPs when required;
Coordinate with finance focal staff in the field to ensure petty cash for the field offices are liquidated and replenished on time;
Post accounting transactions in SSI-IOM parallel tracking system (in excel) for eventual transfer to the DATABASE/OTI Anywhere;
Assist the Senior Finance Assistant to ensure all the grants have been charged accurately and according to the budget;
Provide guidance and training to new/junior staff;
Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.
Required Qualifications and Experience
University Degree preferably in Accounting/Finance or Business Administration from an accredited academic institution with four years of relevant professional experience; or
Qualified CPA (K) or ACCA with six years of relevant training and field experience, specifically in IOM accounting systems.
Preferable five (5) years of relevant professional experience in a busy administrative and finance office/environment;
Thorough understanding of USAID Finance policies, rules and regulations;
Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access. Knowledge of SAP is an added advantage.
Previous work experience in grants or finance related field especially on USAID funded projects;
Previous experience with UN and International Agencies, or NGO’s an advantage;
Demonstrated ability to maintain integrity in performing responsibilities assigned;
Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision;
Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues;
Demonstrated ability to maintain integrity in performing responsibilities assigned
Languages: Fluency in English and Somali as an Advantage.
- Accountability – takes responsibility for action and manages constructive criticisms
- Client Orientation – works effectively well with client and stakeholders
- Continuous Learning – promotes continuous learning for self and others
- Communication – listens and communicates clearly, adapting delivery to the audience
- Creativity and Initiative – actively seeks new ways of improving programmes or services
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others.
- Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism – displays mastery of subject matter
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
- Technological Awareness – displays awareness of relevant technological solutions;
- Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
How to apply:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: firstname.lastname@example.org.
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