United States of America: Director of Management and Operations

Organization: ICAP
Country: United States of America
Closing date: 31 Jul 2018

A global health leader situated at Columbia University, ICAP tackles the world’s most pressing health threats and, in collaboration with partners around the world, implements transformative solutions to meet the health needs of individuals. Since its establishment in 2003, ICAP has worked towards its mission of improving the health of families and communities across the world.

With its roots in comprehensive, family-focused HIV services, ICAP is known for its collaborative and supportive approach to strengthening government health systems. ICAP implements innovative and sustainable health solutions through technical assistance; implementation support; capacity-building; and thought and innovation leadership.

Please visit ICAP’s website for more information.

ICAP is seeking applicants for the role of Director of Management and Operations to oversee the operational aspects of the CDC’s Public Health Surveillance of Recent HIV Infection and Response under the President’s Emergency Plan for AIDSRelief (PEPFAR).
This position is contingent upon successful proposal outcome and donor approval.


The Director of Management and Operations will support the Project Director in managing day to-day work related to the planning and implementation of project activities. The Director of Management and Operations will provide supervision and guidance to a team of operational and administrative staff.


  • Supervise, manage and provide leadership to the New York-based operational team on financial, administrative, human resources and other related management aspects of the project, aligning their efforts with project goals

  • Harness human, material and financial resources appropriate for the project. This includes overseeing the following:

  • The establishment of detailed implementation workplans for all projects, including internal operational plans that detail how ICAP will use its human and organizational resources.

  • The generation and maintenance of detailed procurement and disposition plans; coordinating negotiations with CDCAtlanta, CDC in-country and host country governments regarding country-specific issues.

  • A formal, monthly regional human resources plan for the assignment of New York-based operational and technical project staff to support project activities as well as regional resource staff to support in-country project activities; this plan will reflect the input and consensus of the regional Project Director and other Technical Advisors.

  • The quality and overall performance of sub-recipient partners and service providers.

  • On a quarterly basis, lead the development and dissemination of internal updates on the project to the projects team and ICAP Core Leadership Group. Reports will include operational updates, names of key staff, and status of sub-recipient partners; and technical updates, important dates and key data points.

  • Manage and coordinate the development of presentations and reports that provide details on project progress, achievements, and lessons learned; and present, as needed, such reports to key stakeholders, including CDC, host country governments, and other implementing partners, in coordination with the PI and the Senior Technical Director.

  • Manage the coordination of the development, completion and maintenance of all aspects of internal knowledge management for the project.

  • Oversee all activities, outputs and outcomes related to project management and administration including reporting, financial transactions, execution of project plans and project performance monitoring and evaluation. This includes:

  • Serving as the project management focal point for the mid-project and final external evaluation (“EPMP”) and internal retreats; ensure findings/action items from both are implemented.

  • Oversee project’s annual expenditure analysis requirements.

  • Manage the life-of-project budget projections and leading the internal ICAP process to plan for and address any necessary budgetary adjustments.

  • Support the overall vision for and guidance of the project through strategic relationships and alliances with relevant USGpartners and funders, ensure positive relationships with and communications to CDC, and represent the project, at the direction of the PI, in matters pertaining to the execution of program-related activities before host country governments, CDC and other partners, including interactions with the most senior level representatives of these institutions.

  • Perform other related duties, as directed.


  • Master’s degree (or greater) in public health, or in related health or medical discipline.


  • Minimum ten (10) years of experience in managing public health research programs in areas such as HIV, TB, and maternal child health in sub-Saharan Africa.
  • Strong supervisory and management skills for leading operations teams and other public health professionals.
  • Demonstrated experience working independently.
  • Strong problem-solving skills.
  • Excellent verbal and written communication skills.
  • Knowledge of USG rules and regulation required.


  • Periodic international travel throughout the region to support the project.

How to apply:

Please send an application letter and CV by email with subject title “1942 – Management and Operations Director” to icap-jobs@cumc.columbia.edu