Kenya: Deputy PEPFAR Coordinator

Organization: US Agency for International Development
Country: Kenya
Closing date: 04 Sep 2018

I. GENERAL INFORMATION

  1. SOLICITATION NO.: 72061518R00006

  2. ISSUANCE DATE: 08/15/2018

  3. CLOSING DATE/TIME: 09/04/2018 at 04:30 p.m. (Nairobi Time)

  4. POSITION TITLE: Offshore Hire U.S. Personal Service Contractor (U.S. PSC) Deputy PEPFAR Coordinator

  5. MARKET VALUE: $89,370 to $116,181 equivalent to GS-14

Final compensation will be negotiated within the listed market value.

  1. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options subject to funding availability and satisfactory performance or better.

  2. PLACE OF PERFORMANCE: Nairobi, Kenya

  3. SECURITY LEVEL REQUIRED: Secret

  4. STATEMENT OF DUTIES/POSITION DESCRIPTION

BACKGROUND:

The President’s Emergency Plan for AIDS Relief (PEPFAR) is the largest commitment ever by a nation toward an international health initiative for a single disease. PEPFAR is a multifaceted approach to combating HIV/AIDS in more than 100 countries around the world. Kenya is currently the largest recipient of PEPFAR funding with an FY 2016 budget of approximately $530 million to support a comprehensive HIV prevention, treatment and care program.

In Kenya, a consortium of United States Government (USG) agencies is charged with coordinating and managing PEPFAR under the leadership of the U.S. Ambassador. These agencies include the Centers for Disease Control and Prevention (CDC), the U.S. Peace Corps, the Department of State (DOS), the Department of Defense (DOD), and the United States Agency for International Development (USAID). The goal is to develop and implement one coherent USG HIV program in Kenya combining the comparative strengths and capabilities of all the government agencies. The Chief of Mission (COM) provides overall guidance to the interagency team and the PEPFAR Coordination Office (PCO) facilitates harmonization among the various activities by the USG agencies, host government, and other HIV donors in Kenya.

INTRODUCTION:

The PCO is responsible for coordinating the USG agencies’ planning, overall management, budgeting, and reporting processes for PEPFAR. The PCO ensures that all country program decisions abide by the Office of the Global AIDS Coordinator (S/GAC) policy and requirements and with congressionally mandated budgetary earmarks.

The PEPFAR Deputy Country Coordinator manages critical and time-sensitive communications and work products between and among the various USG agencies involved in PEPFAR. The Deputy Coordinator liaises routinely with S/GAC in the US State Department (particularly the Kenya Interagency Core Support Team), with designated Embassy Nairobi counterparts, representatives of the USG PEPFAR Interagency Team (PIAT) and senior Government of Kenya (GOK) officials. In the absence of the Country Coordinator, the Deputy Coordinator acts as the Country Coordinator.

Reporting directly to the Kenya Country Coordinator, the Deputy Coordinator is expected to be current at all times on national, development partner, and global coordination mechanisms related to HIV/AIDS in Kenya, including the Global Fund Country Coordinating Mechanism; the Development Partners in Health – Kenya (DPHK) donors group, the UN Joint Team, and others. The Deputy leads day-to-day operations of staff and provides strategic planning and assistance to the Country Coordinator.

The position will be assisted for strategic planning tasks by the PEPFAR interagency management team, also known as the Liaisons, which is comprised of senior representatives from each of USG implementing agency. S/he will also work closely with the PEPFAR Strategic Planning Group (SPG), the Interagency Team (PIAT), and Interagency Technical Teams (ITTs).

MAJOR DUTIES AND RESPONSIBILITIES:

The PEPFAR Deputy Country Coordinator plays a critical role in managing the planning, implementation, and reporting of program performance of interagency programs. Primary responsibilities include: facilitating communications between and among the various USG departments and agencies involved in the PEPFAR implementation; liaising routinely with S/GAC in Washington, DC; leading coordination of PIAT. The incumbent also assists the operational tasks for PEPFAR management in Kenya, including development of annual Country Operational Plans (COP), reporting for semi-annual and annual performance cycles, reporting for the quarterly PEPFAR Oversight Accountability Response Team (POART) reviews, Site Improvement through Monitoring System (SIMS) queries, and preparing responses to congressional and local requests for information, as well as other ad-hoc requests.

Specific Duties: S/he will have the following specific duties

A. HIV/AIDS Coordination and Planning with the Kenya Interagency Team and the US Embassy

▪ Manages all logistical and practical support for scheduled and ad hoc meetings of the PEPFAR Interagency Team, Interagency Technical Teams, and PEPFAR senior management group.

▪ Develops and manage compliance with annual calendars and work plans for production of the annual COP.

▪ Provides technical guidance to the teams and personnel responsible for quality assurance and data entry for the COP.

▪ Liaises with the Country Coordinator to manage communications with Embassy Nairobi front office, including the Ambassador and Deputy Chief of Mission, and public affairs offices.

▪ Serves as co-convener (with the Country Coordinator) of regular meetings of PEPFAR agency liaisons, consisting of Heads of Agencies or their designees, from USAID, CDC, Peace Corps and Department of Defense for optimal coordination of programs.

▪ Assists with the planning for international visitors, including VIPs, Core Team members, Technical Working Group members and management staff and manage travel TDY requests and database.

▪ Assists the Country Coordinator with coordinating PEPFAR activities and convening regular meetings with Senior GOK officials.

B. HIV/AIDS Coordination with the Office of the Global AIDS Coordinator (OGAC)

▪ Serves as first point of contact for ad hoc queries from OGAC regarding status of overall planning and reporting for PEPFAR in Kenya.

▪ Liaises with OGAC budget and appropriations staff and in-country participating agencies to ensure rapid and effective availability and use of funds.

▪ With the Country Coordinator, manages iterative participation in headquarters interagency reviews of the annual Kenya Country Operational Plans, semi-annual and annual performance reporting, and other PEPFAR wide review processes.

▪ Participates in teleconferences with the Kenya Core Support Team and OGAC Kenya country lead

▪ With the Country Coordinator, coordinates the development of the annual COP including working with technical teams and the strategic information technical working group to monitor, evaluate and document progress continually and influence change, as needed.

C. Budgeting, Personnel Management, and Administration

▪ Serves as principal point of contact for Embassy/Nairobi financial, general services, and other administrative offices for the Country Coordination Office.

▪ With the Country Coordinator, develops and manages performance within the annual operating budget for the Country Coordination Office.

▪ Assists with and advise on the recruitment, screening and selection of a staff, as needed.

▪ Develops effective work/training opportunities and manage effective use of interns, summer hires, and other temporary personnel.

POSITION ELEMENTS:

a. Supervision Received: Works under the supervision of the PEPFAR Country Coordinator who provides administrative direction, and may suggest approaches to consider, results expected, and reviews completed assignments. Assignments are made orally and in writing. Most assignments occur in the normal course of the work, but the incumbent is required to determine those that must be coordinated with the supervisor. Incumbent will seek advice and assistance as required. Performance evaluations are based primarily on accomplishments and compliance with policies and procedures.

b. Available Guidelines: Available guidelines include PEPFAR Notices and guidance, the FAR and AIDAR, and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation. Guidelines from different agencies and offices may be unclear and conflicting, requiring substantial judgment and interpretation.

c. Exercise of Judgment: A high degree of judgment will be required to provide guidance and assistance to a wide variety of senior-level professionals within Kenya, including GOK officials, and Mission personnel. Excellent, balanced perspective and analytical skills must be exercised in setting priorities. As a highly qualified professional, substantial reliance will be placed on the incumbent to independently plan, prioritize, and carry out the specific activities and make critical decisions entailed in fulfilling major duties and responsibilities. The use of initiative, discretion and patience is expected from the incumbent in dealing with PIAT members as well as representatives from other USG Agencies to resolve problems for which there is often no clear or immediate solution The incumbent will be expected to resolve problems that arise by determining the approaches to be taken and methodologies to be used, and making independent judgments that can be defended as necessary. A high degree of judgment and ingenuity is required to interpret the intent of regulations and guidance and to develop appropriate guidelines for application.

d. Nature, Level and Purpose of Contacts: The incumbent will be required to maintain solid working relationships with senior-level personnel, including USAID/Kenya and East Africa and Kenya, CDC, Peace Corps, DOD and State Department employees as well as GOK officials and bi-lateral and multi-lateral donor agencies, in order to function effectively. The incumbent will be required to work closely with S/GAC, PIAT, US Embassy in Kenya. S/he will also be expected to maintain positive working relationships with other PEPFAR Coordination Office counterparts to exchange ideas and best practices for PEPFAR management at the coordination level. The established method of communication/contact will be in person, by phone or through written communications. The purpose of contact will be: 1) to maintain open lines of communication that enhance USG interests in support of HIV/AIDS issues; 2) to maintain regular strategic communications regarding the timely management of activity functions and procedures; 3) to collect, obtain, and verify factual information for decision-making; and 4) to monitor and evaluate existing activities in HIV/AIDS on a regular basis. The purpose of contacts will range from the development of complex programs and documents with various partners to information-sharing and gathering. Consultations between the incumbent and all levels of contacts mentioned above will be conducted to explain and develop strategic project proposals and objectives, securing cooperation, resolving problems, obtaining or furnishing information, and persuading USG staff and counterparts to take actions and accept recommendations.

e. Authority to Make Commitments: The incumbent will have no independent authority to commit USG or USAID/Kenya funds on behalf of the U.S. Government.

f. Supervision Exercised: May exercise full range of normal supervision for up to five FSN employees, providing overall policy guidance and coordinating the work of these employees to achieve program objectives.

g. Security Level Required for the Position: Secret.

h. Travel Requirements: At least 15% of time.

i. Time Required to Perform Full Range of Duties after Entry into the Position: It is expected that the incumbent will have the ability to immediately perform the full range of duties as listed above.

j. Support Items: The incumbent will be provided access to a desktop computer, shared office equipment (such as printer, scanner and shredder), office supplies and support services.

k. Sunday Pay: Is not authorized.

  1. AREA OF CONSIDERATION: U.S. Citizens. Citizenship, if dual, must be clearly stated.

  2. PHYSICAL DEMANDS: The primary location of work will be on the U.S. Embassy/USAID compound in Nairobi, Kenya. No special demands are required to perform the work.

  3. POINT OF CONTACT: All questions about this solicitation may be directed to: Executive Office/Human Resources, Patrick Bii, HR Assistant, email at pbii@usaid.gov

II. MINIMUM QUALIFICATIONS AND SKILLS

This position requires a highly qualified and experienced individual with exceptional interpersonal skills, organizational skills, the ability to foster teamwork, strategic thinking, and also understand the technical requirements to achieve the PEPFAR goals in Kenya. Consensus building is a critical skill. The incumbent must be familiar with and be able to work well in an overseas environment and with a wide range of governmental and non-governmental counterparts. Successful applicants must have the following qualifications:

Education: An advanced degree (master’s or higher) in a relevant professional discipline, such as Public Policy, Public Health, Administration or related subject.

Professional Experience: A minimum of five years of progressively responsible professional level experience at the international program management level; and experience working internationally in the design, implementation and evaluation of public health programs, with at least three years’ experience focused on HIV/AIDS.

Language: Level IV English ability (fluent) is required (S-4/R-4 FSI equivalent). The incumbent must possess a high degree of proficiency in both written and spoken English.

Skills and Abilities: Strong, computer, verbal and writing skills required. Must be able to facilitate meetings and make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context, as well as communicate highly technical public health information to a wide variety of audiences. Must be able to produce concise, clear reports, and utilize word processing, spreadsheet and database programs. Strong interpersonal and teamwork skills. Demonstrated ability to work across different governmental agencies, and with high level senior-ranking host country government officials, is required. Demonstrated ability to work effectively on her/his own and as a member of a diverse office management team, is required. Strong analytical and organizational skills. Strong capacity to multi-task, including managing, prioritizing and fulfilling competing demands in real time. Knowledge of U.S. government policies and guidance related to implementation of PEPFAR preferred.

Additional Criteria: U.S. Citizen (offshore Able to obtain US Government medical and security clearances (Secret). Available and willing to work outside the regular 40-hour workweek when required/necessary. Willing to travel to work sites and other offices as/when requested, at least 15% of the time.

III. EVALUATION AND SELECTION FACTORS

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

Factor #1 Relevant Work Experience: A minimum of at least five years of progressively responsible professional level experience at the international program management level; and experience working internationally in the design, implementation and evaluation of public health programs, with at least three years’ experience focused on HIV/AIDS.

Factor #2 Technical Knowledge and Ability: Demonstrated knowledge of and experience with complex public health program planning and reporting. Ability to work across different governmental agencies, and with high level senior-ranking host country government officials, is required. Knowledge of U.S. government policies and guidance related to implementation of PEPFAR preferred. Ability to work effectively on her/his own and as a member of a diverse office management team, is required. Strong analytical and organizational skills. Strong capacity to multi-task, including managing, prioritizing and fulfilling competing demands in real time. Must be able to produce concise, clear reports, and utilize word processing, spreadsheet and database programs.

Factor #3 Communication/Interpersonal Skills: Strong, computer, verbal and writing skills required. Demonstrated ability to facilitate meetings and make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context, as well as communicate highly technical public health information to a wide variety of audiences. Level IV English ability (fluent) is required (S-4/R-4 FSI equivalent). Strong interpersonal and teamwork skills.

Factor #4 Education: An advanced degree (master’s or higher) in a relevant professional discipline, such as Public Policy, Public Health, Administration or related subject. Candidates who do not meet the minimum education requirements will not be considered.

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

Basis of Rating: Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance, writing sample, and satisfactory professional reference checks.

Evaluation Factors:

● Factor #1: 50 points

● Factor #2: 20 points

● Factor #3: 20 points

● Factor #4: 10 points

Total Points (100)

How to apply:

I. APPLYING

  1. Interested applicants are required to submit the following:

1) Offer form AID 309-2, “Offeror Information for Personal Services Contracts with individuals,” available at https://www.usaid.gov/forms/aid-309-2

2) An up-to-date curriculum vitae (CV) or resume (no more than five pages)**, cover letter** explaining your qualifications for the position, copies of all relevant certificates and include three (3) to five (5) references, who are not family members or relatives, with working telephone and e-mail contacts.

  1. Applications must be submitted electronically via email to Patrick Bii at pbii@usaid.gov, with a copy to Natalya Komarova at nkomarova@usaid.gov, by the closing date and time indicated above.

  2. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission/cover letter.

II. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

· Medical Form (DS Form 6561)

· EQIP Questionnaire for Sensitive Positions (for National Security (SF-86) or

· EQIP Questionnaire for Non-Sensitive Positions (SF-85)

· EQIP Signature Forms (3-CER, REL, MEL)

· Finger print Card (FD-258) (available from requirements office)

· AID 6-85 (Foreign Residence Data)

III. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

(a) Employer’s FICA Contribution

(b) Contribution toward Health and Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker’s Compensation

(f) Annual and Sick Leave

  1. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and (j) Danger Pay Allowance (Section 650)

IV. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

V. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

  1. AIDAR: The Agency for International Development Acquisition Regulation (AIDAR) Appendix D – “Direct USAID Contracts with U.S. Citizens or U.S. Resident Alien for Personal Services Abroad,” including contract clauses “General Provisions,” found at: http://www.usaid.gov/policy/ads/300/aidar.pdf

  2. Contract Cover page form AID 309-1 available at https://www.usaid.gov/forms

  3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs): AAPDs/CIBs for Personal Services Contracts with Individuals available at https://www.usaid.gov/work-usaid/aapds-cibs

  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “**Standards of Ethical Conduct for Employees of the Executive Branch,**” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

[END OF SOLICITATION]

Read more here:: RELIEFWEB CAREERS GOV