Thailand: Request for Proposal (RFP) for the provision of audit services

By Institute for Global Environmental Strategies Organization: Institute for Global Environmental Strategies
Country: Thailand
Closing date: 26 Oct 2018

Issuance Date: 27 September 2018

Closing Date: 26 October 2018

Closing Time: 17:30 PM (Bangkok time)

Subject: Request for Proposal (RFP) for the provision of audit services for Institute for Global Environmental Strategies on ASEAN SDGs Frontrunner Cities Programme – Upgrading the ASEAN ESC Model Cities Programme

Dear Madam/Sir,

The Institute for Global Environmental Strategies (IGES) is implementing a Japan-ASEAN Integration Fund (JAIF) funded program and is seeking a qualified audit firm.

Outline of the Programme for Audit:

  1. Name of the Programme: ASEAN SDGs Frontrunner Cities Programme

  2. Name of Fund: Japan-ASEAN Integration Fund (JAIF)

  3. Implementing organization: Institute for Global Environmental Strategies (IGES)

  4. Programme period: July 2018 to March 2020

  5. Expenditure amount in total for whole programme period (based on approved project budget): USD 2,208,940.80

Programme outlines:

The ASEAN SDGs Frontrunner Cities Programme (SDGs-FC) funded by the Japan-ASEAN Integration Fund (JAIF) is a regional initiative implemented by IGES under the auspices of the ASEAN Working Group on Environmentally Sustainable Cities (AWGESC). The SDG-FC aims to support ASEAN cities in achieving inclusive, sustainable, resilient and dynamic development in line with ASEAN Vision 2020 by aligning city actions with the Sustainable Development Goals (SDGs) of the 2030 Agenda for Sustainable Development. To attain the goal, the Programme will support the planning and implementation of multi-benefit model projects, as well as developing the capacity of next generation cities, and sharing the experiences and knowledge generated from the Programme among ASEAN Member States (AMS) to promote the replication of innovative ground policies/practices towards clean and green ASEAN.

Requirements of Auditors/Audit Firm

  1. The auditors and the audit firms must exercise due care and concern in complying with the auditing standards. This embraces due care in planning, specifying, gathering and evaluating evidence, and in reporting findings, conclusions and recommendations.

  2. The financial report preparation must comply with either the International Public Sector Accounting Standards (IPSAS), or International Financial Reporting Standards (IFRS), or Generally Accepted Accounting Principles (GAAP).

  3. The auditors and the audit firms must have past experiences on successful submission of audit reports for JAIF funded projects or those for similar projects funded by UN organizations or aid agencies.

  4. Final audit reports must be prepared in English.

Terms of Reference (TOR)

The audit service will be conducted at every end of calendar year (31 December) during the project. To conform to the JAIF Audit Guidelines, the final audit report must be submitted to IGES no later than 31 January (one month from the date of audit notification letter or the audit period- whichever is later).

The Audit process comprises of three stages

  1. Planning

  2. Executing

  3. Reporting

For the details of each stage, please refer to Annex 1.

Audit report must include the following or equivalent components

  1. Audit statements from the auditors/audit firms to Head of IGES;

  2. Financial Statement (Summary and Details); and

  3. Notes to Financial Statements with the followings:

i. General

ii. Summary of Significant Accounting Policies

a. Basis of financial statements preparation

b. Foreign currency translation

c. Cash and cash equivalents

d. Income

e. Expenditure

iii. Financial Risk Management

a. Foreign Exchange Risk

b. Credit Risk

iv. Fair Value of Financial Instruments

v. Critical Accounting Estimates and Judgments

vi. Cash and Cash Equivalent

Submission

Interested audit firm can submit technical proposals and cost estimates which must include and will be evaluated based on the following criteria:

a. Past performance including quality of work.

(Please list up 2-3 recent cases where you/your firm provided audit services for the JAIF or those for similar projects funded by UN organizations or aid agencies. Please provide a project summary that you/you firm audited.)

b. Audit team with required qualifications and numbers.

(Please provide the organization chart of the team indicating names of team members together with CV of the lead auditor.)

c. Completion schedule and proposed cost (Please use forms in the Annex 2)

Proposals must be to regionalcentre@iges.or.jp within October 26, 2018 Bangkok time 17:30 PM. Proposals received after this date and time will be disqualified.

Evaluation and award

IGES shall examine the submitted proposals and evaluate with the criteria above in accordance with IGES internal rules and procedures. Short-listed candidates may be required for short interview. Final result will be informed by accounting team (regionalcentre@iges.or.jp)

Note

This RFP in no way obligates IGES-BRC to award a contact, nor does it commit IGES-BRC to pay any costs incurred in the preparation and summation of proposal.

Please see further detail in the attachment.

How to apply:

regionalcentre@iges.or.jp

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