Field Coordinator – Programme Operations

By International Organization for Migration Organization: International Organization for Migration
Closing date: 02 Nov 2018

Position Title : Field Coordinator – Programme Operations

Duty Station : To be determined

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 November 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.


Under the overall guidance of the IOM Chief of Mission, and under the direct supervision of the Deputy Programme Manager/ Deputy Chief of Party for the Programme, the successful candidate will manage and be accountable for all the field operations of the Programme. S/he will oversee the field team in their area of responsibility.

The Programme is funded by the United States Agency for International Development (USAID)/Office of Transition Initiatives (OTI). Through the Programme, IOM seeks to improve community stabilization in order to foster an enabling environment for sustainable peace and traditional development programmes. To achieve these objectives, the Programme designs and implements small-grant activities through a process-oriented, community driven approach and emphasize project processes.

Core Functions / Responsibilities:

  1. Manage, monitor and be accountable for the daily operations and staff in the field.

  2. Manage the field team in developing targeted, high-impact activities which meet the objectives of the programme.

  3. Work with field teams to identify appropriate activity concepts, in line with program objectives, for endorsement and onward submission to the Program Development Unit / designated Associate Program Officer (APO) or Program Support Officer (PSO).

  4. Ensure weekly and monthly targets for ideas/Yellow Lights (YLs) and Green Lights/commitments are met.

  5. Develop and maintain collaborative relationships with local grantees, local government authorities, local contractors, international NGOs, donors, and other key stakeholders.

  6. Ensure the successful, implementation of the programme’s community-based, small grant initiatives at the field level in accordance with the overall objectives of the programme by directly supervising programme implementation staff in the identification of local grantees and partners, technical consultants, and other programme implementers.

  7. Manage and coordinate with operations staff as appropriate for grant activity implementation to ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity.

  8. Coordinate closely with the logistics, financial and procurement teams in the application of standard guidelines and procedures aimed at ensuring an appropriate, efficient and transparent use of funds.

  9. Manage and coordinate, as required, with the Programme’s engineering team to ensure the technical quality of proposed, ongoing and concluding grant activities.

  10. Provide regular reporting to the Deputy Programme Manager/Deputy Chief of Party on grant implementation and provide relevant inputs on project implementation to the Program Development Unit.

  11. Oversee the collection and submission of weekly bullet points on the local political and security context to the Reporting Officer for inclusion in the bi-weekly report.

  12. Coordinate the collection and submission of activity notes for weekly submission to Program Officers (POs) for inclusion in the database.

  13. Coordinate with the Monitoring and Evaluation Officer and Assistants to develop, monitor, evaluate (M&E) and recommend performance measures for regional and individual activities, including contractors and grantees.

  14. Liaise with IOM’s Staff Security Unit (SSU) and the Mission Security Focal point as/when required, in close conjunction with the management of IOM Country Office and in accordance with the United Nations Department of Safety and Security (UNDSS) requirements.

  15. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in International Relations, Management, Development Studies, Planning, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Specific work experience with the United States Agency for International Development

(USAID) programs an advantage, preferably with the Office of Transition Initiatives (OTI);

• Previous experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation;

• Experience in project implementation, support to grants fund management; administrative and related fields;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a challenging security environment;

• Strong knowledge and cultural understanding of the region and conversant on regional politics;

• Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;

• Effective resource management skills;

• Experience in developing and maintaining budgetary disciplines across a wide range of gran activities;

• Familiarity with political analysis in complex crisis settings;

• Experience in graphic design, Excel Power Point or other software to generate sophisticated reporting;

• Strong general analytical skills;

• Significant reporting and database experience required, preferably with Microsoft Access.


Fluency in English and French is required. Knowledge of French or Spanish is an advantage based on program location. Knowledge of a local language is an asset.

Desirable Competencies:


• Inclusion and respect for diversity: respects and promotes individual and cultural differences;

encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment or visa requirements and security clearances.

No late applications will be accepted.


Below is the list of the OTI-funded Programmes IOM is implementing in the respective five countries:

  1. SSI (Somalia Stabilization Initiative) – IOM Somalia;

  2. NCCI (Niger Community Cohesion Initiative) – IOM Niger;

  3. NDDRR (Nigeria Disarmament, Demobilisation, Reintegration, Reconciliation) – IOM Nigeria;

  4. BHRI (Bosnia and Herzegovina Resilience Initiative) – IOM Bosnia and Herzegovina;

  5. PTI (Pakistan Transition Initiative) – IOM Pakistan

As part of the application process, candidates may indicate which country(ies) they do not want to be considered for.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 November 2018 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 11.10.2018 to 02.11.2018

Requisition: CFA 2018/42 – Field Coordinator – Programme Operations (55685410) Draft

Posting: Posting NC55685437 (55685437) Released