Guatemala: Finance Manager

By Creative Associates International Organization: Creative Associates International
Country: Guatemala
Closing date: 27 Oct 2018

Creative Associates seeks a Finance Manager for an upcoming USAID-funded project based in Cobán, Guatemala. S/he will provide overall financial management and oversight for the project and will work closely with the COP. This position will also be a liaison with the Home Office to ensure full compliance with regulations and policies with regard to implementation of effective internal controls.

Reporting & Supervision:

The Finance Manager will report to the Chief of Party.

Primary Responsibilities:

  • Establish and maintain financial management and accounting control systems for program expenditures.
  • Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations.
  • Receive and account for all funds for the project (performing weekly and monthly cash checks).
  • Liaise between Creative Associates’ field and headquarters offices.
  • Participate in ongoing analysis, forecasting and review of project expenses.
  • Participate in budget planning and realignments as required.
  • Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data.
  • Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds.
  • Submit wire transfer requests for field offices to F&C for processing.
  • Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements.
  • Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies.
  • Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures.
  • Manage personnel and payroll office staff and procedures.
  • Maintain project financial and contractual files.
  • Develop financial procedures manual.
  • Provide financial management and systems training for project staff.
  • Maintain a database of accounting documents, in both electronic and hard copy.
  • Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies.
  • Prepare the requisite financial documents and vouchers.
  • Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller.
  • Coordinate with USAID regarding the management of U.S. dollars and local currencies.
  • Ensure monthly field expense reports.
  • Travel to field offices when necessary.
  • Other related duties as assigned.

Required Skills & Qualifications:

  • M.S. degree in accounting or financial management desired; B.S. degree with at least 3 years of experience required.
  • Previous financial management of a donor-funded project in Guatemala.
  • Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries.
  • Demonstrated capacity to supervise a complex financial management or general ledger system.
  • Fluency in English and Spanish.
  • Authorization to work in Guatemala.

Local candidates are strongly encouraged to apply.

Position contingent upon donor funding.

How to apply:

https://recruiting.ultipro.com/CRE1010CREAI/JobBoard/b093422a-53ee-4b40-ae33-72edfc017f55/OpportunityDetail?opportunityId=f6db513e-b4ac-46e0-a692-095b54375546

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