Kenya: Project Management Specialist (Conflict Mitigation)

By US Agency for International Development Organization: US Agency for International Development
Country: Kenya
Closing date: 18 Oct 2018

1. SOLICITATION NO.: 18-150

2. ISSUANCE DATE: October 3, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: October 18, 2018 (4:30 PM East Africa Time)

4. POSITION TITLE: Project Management Specialist (Conflict Mitigation)

5. MARKET VALUE: Equivalent to FSN-PSC 10 (Step 1 3,012,761 KSH to Step 13 5,121,689 KSH per annum)**.** In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: 1 year (12 months from start date)

7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:

· Undergo a comprehensive background investigation

· Undergo a health check to obtain medical clearance and;

· Obtain and Retain an embassy issued Security Certification.

9. STATEMENT OF DUTIES: (See Below)

10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and Current employees of the U.S. Mission. Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.

11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.

BACKGROUND

The United States Agency for International Development (USAID) Kenya and East Africa (KEA) Mission seeks a qualified Kenyan for the position of Project Management Specialist in the Democracy, Governance and Conflict (DGC) Office. This position requires technical expertise in the field of conflict mitigation, peace building and countering violent extremism (CVE), and practical knowledge of program design, activity management, and monitoring, evaluation and learning. The incumbent provides support to the USAID conflict mitigation and CVE portfolio.

S/he must possess a high degree of competence and maturity, and the ability to manage productive relationships with the Embassy, other donors, the private sector, non-governmental and civil society organizations, and private voluntary organizations (PVOs) working in Kenya and the East Africa region. The position entails effective and continuous communication with local, national, and regional government representatives, ensuring that USAID/KEA is fully engaged in the conflict mitigation and CVE sector(s). The incumbent is expected to incorporate science, technology, innovation and partnerships (STIP), as well as Collaborative Learning and Adaptation (CLA) into all activity design, implementation and evaluation duties. The position functions under the supervision of the Deputy Office Chief, unless otherwise directed by the Office Chief.

The DGC Office is responsible for the design and achievement of USAID democracy, human rights, governance, conflict mitigation and CVE objectives and manages both Kenya-specific and regional activities. In Kenya, the office works collaboratively to effectively implement devolution working with county governments, national governments, and citizens. Protecting the rights of vulnerable populations, preventing and mitigating conflict, and countering violent extremism are included in the DGC strategic approach. DGC seeks to improve democracy, rights and governance systems, institutions and practices that will contribute significantly to the legitimacy of local and national governments and their ability to provide improved services to citizens. Within the East Africa region, DGC will continue to support stakeholders, including regional institutions, national and local governments, and cross-border communities to improve the management of risks that cross borders such as conflict and violent extremism. USAID/KEA partners with regional bodies to advance the development and implementation of regional efforts aimed at interrupting the radicalization process and stopping terrorist groups from gaining appeal among vulnerable populations. USAID/KEA also supports regional institutional capacity to conduct early warning and early response to cross-­border conflict. Advancing gender equity as well as increasing the visibility, effectiveness and influence of women and youth leaders is strategically integrated across the DGC portfolio.

MAJOR DUTIES AND RESPONSIBILITIES

This position operates under the direction of the Conflict Mitigation and CVE Deputy Office Chief, but personally performs the complex work focused on conflict mitigation/CVE activities. S/he must understand and apply a technical body of knowledge, as well as applicable laws and agency regulations and instructions. Once the Project Management Specialist is fully on-boarded, guidance received from the Deputy Office Chief is almost wholly related to policy, program objectives, and priorities. Within such guidelines, the holder of this position designs and manages important activities and carries them to completion without significant supervision. Demands are heavy on initiative, resourcefulness, and sound judgment. S/he will work independently, while informing and consulting within DGC, USAID/KEA, and the US Embassy, as necessary. S/he will be required to travel within Kenya and the East Africa region.

The Conflict Mitigation/CVE Specialist will provide support to DGC in the following ways:

A. Program Management and Related Duties (65%)

The incumbent manages new and existing conflict mitigation/CVE programs and activities as a team member in the DGC Office. These duties include assistance with activity design, leading procurement processes, and activity implementation, identifying and resolving issues, assuring that all activities are carried out in a technically sound and cost-effective manner, and in accordance with all applicable Mission and Agency directives and requirements. S/he will serve as the Contracting/Agreement Officer’s Representative (AOR/COR) or activity manager for activities that include capacity development of the Government of Kenya, regional intergovernmental institutions working on peace building, conflict mitigation/CVE , and civil society organizations (CSO) to prevent, respond and resolve conflict and counter violent extremism, as outlined in the Kenya Country Development Cooperation Strategy (CDCS) and the Regional Development Cooperation Strategy (RDCS). Adaptability and flexibility will be required as the Project Management Specialist’s primary responsibilities may change over time as new USAID strategies and priorities emerge.

S/he will be responsible for the monitoring and evaluation of implementing partners and their activities, for obtaining and reporting on results and possible setbacks, and for initiating programmatic adjustments, when necessary. The incumbent is responsible for monitoring and evaluation at the project/activity levels, including developing project and activity-level Monitoring and Evaluation plans, conducting Data Quality Assessments, supporting the design of technical evaluations, and analyzing data and information sources to inform programming decisions The incumbent is responsible for drafting narratives and providing other inputs into the annual planning (Operational Plan) and reporting (Performance Plan and Report; Mission Resource Request, Congressional Budget Justifications, portfolio reviews, etc.).

As AOR/COR, the Project Management Specialist is responsible for the reviewing and approving annual work plans, schedules for obligating funding, monitoring expenditures, burn rates, and pipelines, portfolio reviews, evaluation planning and implementation, audits, development and outreach communications, and closeouts. These responsibilities are defined in the AOR/COR letter issued by the USAID/KEA Office of Acquisition and Assistance. The Specialist will support DGC, Mission, and USG efforts to ensure effective, cost-effective, and responsible programming and reporting in compliance with USG and USAID regulations and ethics standards, and, ultimately, help USAID achieve its conflict mitigation/CVE objectives in Kenya and the East Africa region.

B. Technical Specialist and Representational Duties (35%)

The incumbent will serve as a technical advisor to the DGC Office and may be requested to advise USAID Missions in the region on conflict Mitigation/CVE and related issues. The Project Management Specialist will keep abreast of and analyze political, social, economic and other trends and legislation/policies affecting conflict mitigation/CVE and peace building in the region, and will keep the Mission informed of these trends/legislation/policies. S/he will be considered a resource on conflict mitigation and CVE, and will be expected to participate actively in internal and external strategy discussions, including active engagement across sectors at the Mission. The DGC Office manages programs that focus on other democracy and governance areas including elections and decentralization/devolution that contain program elements related to either conflict or CVE. The Project Management Specialist will contribute to the development of analyses and recommendations for these other programs as issues arise related to conflict and CVE.

The Project Management Specialist will identify ways to further meet both USG foreign policy and policy objectives of the Government of Kenya (GOK), other governments in the region, and regional institutions. This includes liaising with USAID’s Global Development Lab on technical solutions, as appropriate, and assisting with the development of new, innovative concepts and program designs which engage both traditional and non-traditional partners, with a focus on local solutions. The incumbent will actively contribute to monitoring, evaluation, analysis and learning at the CDCS and RDCS Project and Development Objective level. Independently or in coordination with the senior conflict mitigation and CVE specialist, s/he will synthesize trends at the regional/national levels, and incorporate learning from all analysis into current and future programming and share extensively across all stakeholders. S/he will participate in conflict mitigation and CVE strategy development and project design teams including drafting USAID project documents and ushering such strategies and projects through the approval process.

S/he will be required to maintain relationships with a wide range of contacts in government and semi-autonomous government agencies, private sector, civil society organizations, donor agencies, implementing partners, and other stakeholders related to conflict mitigation and/or CVE, and to represent USAID and the USG with internal and external audiences, as required. S/he will lead or participate in donor and internal and external sector working groups. S/he will work to best facilitate knowledge management through exchange of technical information and ideas, to collaborate on cross-cutting issues, to provide effective collaboration among actors in the conflict mitigation/CVE sector, and to promote program/project synergies.

The incumbent will ensure a cross-cutting and cross-sectoral approach for CVE, conflict, youth, and gender, including participating in cross-sectoral teams and the design of other sector programs. This will include providing technical expertise to other sectors, USAID Missions in the region and other donors. The incumbent will actively facilitate learning within USAID, including support for organization of training, symposia, and knowledge building activities in the areas of conflict mitigation /CVE.

POSITION ELEMENTS:

A. Supervision Received: The PMS will work under the day-to-day supervision of the Conflict and CVE Deputy Office Chief and general supervision of the Office Chief. The Office Chief, the Deputy and other USG staff will provide technical guidance as necessary. However, the incumbent is largely independent of technical supervision; guidance provided by the supervisor is primarily with regard to policy, priorities, results to be achieved, basic approaches to be followed, and the basic content of reports. Work is assigned primarily in terms of desired results and suggested approaches. As the incumbent is expected to work with a high degree of independence, s/he must be able to establish priorities, adhere to and meet established deadlines, and perform responsibilities and duties with minimal supervision and limited follow-up. The incumbent must be able and willing to work beyond specific duties detailed in this position description, as assigned by USAID, in direct support of USAID/KEA and USG strategic objectives and goals.

In collaboration with the incumbent, the immediate supervisor and Office Director will: 1) establish annual work objectives and performance measures; 2) review work outputs and accomplishments to ensure compliance with Agency policies and implementation of best practices; 3) provide regular feedback to incumbent throughout the Performance Evaluation period; and 4) prepare the annual Performance Evaluation Report.

B. Supervision Exercised: This position is designated as non-supervisory; however, the incumbent plans, organizes and oversees the work of implementing partners’ projects and program activities; provides guidance and technical expertise; reviews the work produced, and evaluates the accomplishments of such contractors or grantees.

C. Available Guidelines: The incumbent is required to understand Mission and Agency-specific policies and procedures which govern Project Activity Management in addition to USAID/KEA-established administrative and operating procedures, policies and formats. Oral guidance from the immediate supervisor and specific detailed instructions will be given when necessary for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect the design, management, implementation, and monitoring of USG conflict mitigation and CVE programs within Kenya and the region, including but not limited to the Automated Directives System (ADS), Mission Orders, Mission Notices, USG procurement regulations, and USAID and USG program strategy and policy documents. In addition, the USAID/KEA DGC Office Chief and Deputy, other DGC team members, the Regional Legal Officer, other Mission technical support staff, and counterparts in USAID/Washington are available as resources to provide advice and guidance.

D. Exercise of Judgment: The incumbent will exercise professional judgment to make decisions and recommendations on the USAID conflict mitigation and CVE portfolio. S/he will apply appropriate Agency and Federal regulations and policies to a broad spectrum of technical and project support matters and in communications with Embassy and Mission employees, GOK counterparts and counterparts at other donor organizations. The Mission may make policy based on her/his recommendations.

E. Authority to Make Commitments: The incumbent will speak with authority on USAID project implementation requirements and regulations acting as both a specialist and an information resource. S/he is expected to carry out responsibilities delegated to him/her as an AOR/COR; however, s/he cannot commit USG funds.

F. Nature, Level, and Purpose of Contacts: The incumbent will interact regularly with mid-level government and donor officials (including other USG agencies), and civil society leaders at the local, national, and regional levels. Most contacts will be in the conflict and CVE sector, related to policy, planning, program implementation, budgeting, and monitoring and evaluation. The incumbent will also be required to establish and maintain good working relationships with all categories of Mission personnel.

G. Time Expected to Reach Full Performance Level: One year.

I. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

REQUIRED QUALIFICATIONS

A. Education: Bachelor’s degree in International Relations, Political Science, Public Policy and Administration, Law, Conflict Studies, Development (with concentration in Conflict or Peace Building), Community Development or International Studies is required.

B. Prior Work Experience: Minimum of three years of experience in conflict mitigation, peace building and/or CVE is required, ideally in Kenya or elsewhere in East Africa.

C. Post Entry Training: The incumbent will be expected to possess the necessary technical training and skills required to perform the duties/responsibilities required to this position. Post-entry training will be focused primarily on the Agency’s established policies, procedures, and regulations that govern: (1) USAID-specific AOR/COR responsibilities/duties; (2) USAID-specific activity management and procurement systems; and (3) USAID-sponsored training in project design and activity management. Organized/formal training (both internal and external) may be provided from time-to-time depending on the availability of program funds and when determined to be in direct support of DGC activities. Participation in training, job-related seminars, e-learning through USAID University on conflict and CVE may also be pursued, pending the need and appropriateness of such activities and the availability of funding.

D. Language Proficiency: Level IV English (fluent) written and spoken ability is required. Level IV spoken Kiswahili is required.

E. Job Knowledge: Must have a strong understanding of program management and development assistance in the conflict mitigation/peace building and CVE field. Demonstrated knowledge of regional conflict/CVE trends and issues in Kenya and the East Africa region, as well as an understanding of development priorities. Demonstrated knowledge of international best practice in conflict mitigation/peace building and CVE is required.

F. Skills and Abilities: Ability to develop and maintain a range of mid-level working relationships within the U.S. government and governments in the region, among international donor partners, civil society, and with the private sector is required. Ability to quickly understand the basics of development activity management including the requirements for financial and programmatic reporting is required. Proficient use of word processing, spreadsheet, Google Docs, and PowerPoint software programs, and willingness to use these programs to prepare reports, draft correspondence, prepare presentations, and take notes is required. Candidate must be able to communicate well in writing and verbally to a diversity of audiences. Diplomacy, confidentiality, and sound judgement are required in handling sensitive issues. Ability to work as part of a team within the DGC Office and across the broader Mission is essential as is proven ability to work in a multicultural environment.

II. EVALUATION AND SELECTION FACTORS

Applicants must submit a resume/cv which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above. As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided. The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored.

  • Education (10 points)

  • Prior work experience (30 points)

  • Job Knowledge (30 points)

  • Skills and abilities (30 points)

Total possible points: 100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks. References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria. USAID reserves the right to conduct interviews with the top ranked short-listed applicants. The interview will be one of the determining factors in the final selection.

How to apply:

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com/usaid. The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.

OR

External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya .

Note to Applicants:

  1. Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.

  2. Submissions will only be accepted through www.myjobsinkenya.com/usaid. Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.

  3. USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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