United States of America: PSC Recruiting Contracts Coordinator

By Macfadden Organization: Macfadden
Country: United States of America
Closing date: 11 Nov 2018

APPLICATION INSTRUCTIONS:

Applicants must provide a cover letter explaining why they want to work with the Office of Foreign Disaster Assistance as a PSC Recruiting Contracts Coordinator/Specialist to be considered for the position

Key Internal Interfaces: OFDA Acquisition and Management (ACQ) Team, PSC Contracts and Recruitment Teams

Key External Interfaces: All OFDA Staff, External candidates

Macfadden is seeking a Personal Services Contracts (PSC) Recruiting Contracts Coordinator to support the United States Agency for International Development’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA). The PSC Recruiting Contracts Coordinator is a procurement position and will provide support to the PSC Recruiting Team. The PSC Recruiting Team, in accordance with US Government procurement regulations, prepares and posts PSC job solicitations, receives job applications, and assists USAID/OFDA throughout the pre-award contracts process to evaluate, interview and select candidates to be contracted by USAID/OFDA under the PSC hiring mechanism.

The PSC Recruiting Contracts Coordinator position is a unique opportunity for candidates seeking a career in procurement and contracting. The PSC Recruiting Contracts Coordinator reports directly to the PSC Recruiting Team Lead and/or the PSC Recruiting Deputy Team Lead, and assists with many tasks across the team (see specific job duties, below). After a minimum of a year in the role and based on an excellent performance evaluation and recommendation from the PSC Recruiting Team Lead, the PSC Recruiting Contracts Coordinator will be eligible to be considered for promotion to PSC Recruiting Contracts Specialist.

Key Responsibilities:

  • Manage Recruiter inbox and serve as the point of contact for all general external communication.
  • Prepare and manage job postings for all PSC positions with USAID/OFDA.
  • Ensure all trackers are up to date.
  • Provide support to PSC Recruiting Team.

Essential Functions:

  • Communicate with senior clients, USAID/OFDA staff, and PSC candidates.
  • Draft USPSC solicitations for approval by USAID/OFDA.
  • Post approved solicitations on US Government and external websites.
  • Manage trackers, invoices and external communication.
  • Maintain databases and lists; provide data for monthly and ad hoc reports.
  • Maintain individual and team calendars.
  • Take accurate and comprehensive meeting notes.
  • Produce materials for evaluation committee meetings (e.g. make binders).
  • Manage supply orders for the PSC Recruiting Team.
  • Track financial records for PSC Recruiting Team.
  • Prepare application and selection materials.
  • Close out recruitments and ensure that all hard copy and electronic files are complete.
  • Other duties as assigned.

The PSC Recruiting Contracts Coordinator must also be willing and able to work outside of regular office hours when needed.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Education: BA/BS required

Required Experience:

  • At least 4 to 5 years or more of relevant work experience, with a strong desire to work in US Government procurement and contracting. Internships count towards experience.

Preferred Experience:

  • Experience working with USAID or other US Government agencies in procurement and contracting, ideally with Personal Services Contracts (PSCs)

Required Skills:

  • Exceptional communication skills (written and verbal) in English.
  • Advanced skills with Microsoft Office, (Word, Outlook, Excel, PowerPoint, etc.) email, and internet applications.
  • Familiar with US Government procurement and contracting processes.
  • Ability to learn quickly.
  • Demonstrated experience and ability to interact with a wide range of colleagues throughout the organization, including the most senior levels of USAID/OFDA.
  • Highly organized, efficient, and reliable.
  • Produces high-quality, accurate work with extreme attention to detail and minimal errors.
  • Able to maintain focus in a fast-paced environment, maintaining a calm, friendly, helpful, and mature attitude while under pressure, flexibility to shift priorities when needed, and multitask.
  • Customer service-oriented; builds strong relationships.
  • Possesses or is able to develop effective facilitation skills for guiding evaluation committee meetings.
  • Self-directed and proactive; finds ways to be helpful even when not asked.
  • Critical thinker with a strong ability to problem-solve.
  • Eager to grow and learn while playing a vital role supporting USAID/OFDA’s mission to provide life-saving assistance around the world.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

How to apply:

PSC Recruiting Contracts Coordinator

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