Yemen: Director of Finance and Administration – Yemen

By Global Communities Organization: Global Communities
Country: Yemen
Closing date: 05 Nov 2018

The Yemen Communities Stronger Together (YCST) program aims to support local-level initiatives that mitigate conflict, strengthen social cohesion, and promote the peaceful resolution of differences in Yemen.

The Director of Finance & Administration (DFA) is responsible for the primary oversight and leadership of all financial reporting and administrative operations of YCST program. In particular, the DFA oversees financial operations for the project and conducts continual reporting to ensure the financial health of the project and the correct usage of funds. This position is based in Global Communities’ office Aden, Yemen, and reports to the Chief of Party (CoP).

Responsibilities

  • Provide financial management and analysis for all aspects of the program.
  • Supervise and oversee finance, human resources, procurement and logistics, and administrative staff and functions, including I.T.
  • Develop and maintain sound financial management systems in line with USAID rules and regulations and Global Communities’ policies and procedures, and accounting principles.
  • Manage the project budget ensuring all costs incurred by the YCST program are accounted for and in compliance with local laws.
  • Manage cash flow forecasts and monitor its liquidity, including decisions on foreign currency transactions.
  • Liaise with legal advisor and ensure compliance with all local laws and regulations.
  • Serve as the focal point for internal, government and/or donor audits.
  • Follow up and implement on a timely basis internal, government and/or donor audit recommendations.
  • Provide financial control, develop financial reports, and make recommendations to CoP and HQ on budget expenditures.
  • In partnership with HQ and program teams, lead, prepare, and analyze the bi-annual budgeting & monthly projection processes; monitor progress and changes and keep management team informed of all program’s financial status.
  • Develop budget scenarios and alternatives for CoP
  • Maintain updated information regarding grants and contracts, reporting requirements and financial restrictions.
  • Provide input and oversight on all program related financial matters.
  • Assist in program development and proposal preparation as needed. Prepare and review budgets and narrative for new programs, as required.
  • Ensure financial reporting is in accordance with donor contractual requirements.
  • Establish human capital objectives and strategies in line with organizational/programmatic objectives.
  • Establish HR goals and accountabilities, including recruitment, onboarding, performance management, compensation management, benefits administration, employee training and development, records management, employee relations, and retention.
  • Guide the Human Resources team in policy procedure establishment, interpretation, and maintenance.
  • Ensure employment and compensation practices are competitive and compliant with local labor code.
  • Ensure procurement functions are compliant with USAID rules and regulations and Global Communities’ policies and procedures

Knowledge, Skills and Abilities

  • Strong managerial skills and experience overseeing staff.
  • Solid communication and interpersonal skills.
  • Ability to set up financial regulation systems with partner organizations to ensure the efficient and accurate disbursement of funds.
  • Strong budgeting, reporting, and organizational skills.
  • Ability to work independently while being a strong team player, be proactive problem-solver.
  • Attention to detail.
  • Excellent command of Microsoft Excel; good knowledge of standard office programs.
  • Proficiency in English, both verbal and written, required and proficiency in Arabic preferred.
  • Sets high standards for quality of work and consistently achieves established goals.
  • Ability to work under pressure.
  • Ability to respect, motivate, and build team spirit, and train and build the capacity of the staff

WORKING CONDITIONS

Normal office environment, however, due to the nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to work out of office location, at times, at odd hours in order to achieve assigned tasks as per need & priority.

Qualifications

  • University degree or advanced degree in accounting, finance or related area.
  • Minimum of 5-7 years or equivalent experience managing finance, at least some of which was on a USG-funded program or relief effort of similar size and scope.
  • Excellent knowledge of the working environment, INGO experience is highly recommended.
  • Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
  • Computer literacy is required.

How to apply:

https://internationalcareers-globalcommunities.icims.com/jobs/1529/director-of-finance-and-administr…

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